Installing Exim & Dovecot in Ubuntu or Debian

On Linux mail servers, Exim and Postfix (MTA) are usually used in combination with Dovecot (MDA). Exim and Postfix take care of sending mail from one mail server to another. Dovecot ensures that mail that is delivered to your VPS actually arrives at the correct mail address.

In this tutorial, we show you how to install Exim and Dovecot on a VPS with Ubuntu or Debian. As part of the installation, you'll be using virtual domains to handle e-mail accounts, rather then system accounts. Additionally, we show how you use SSL (TLS) from Let's Encrypt to secure the connection.

Installing and configuring Exim

Step 1

Connect to your VPS via SSH or the VPS console in the TransIP control panel.

Step 2

Update your VPS so you have the most recent software at your disposal:

apt -y update && apt -y upgrade

We recommend rebooting your VPS after an update. Many updates are only implemented after a reboot. In addition, any problems in the configuration of your server will then quickly come to light and you can possibly restore a backup.

Step 3

Install Exim with the command:

apt -y install exim4-daemon-heavy

Step 4

The global configuration is done through a user interface. This is started using the command:

dpkg-reconfigure exim4-config

Step 5

The Exim configuration wizard will appear (the screenshots are from Ubuntu, but the steps are identical in Debian). In this step we'll go over all screens that you'll go through in this process.

• First you'll choose a mail server configuration type. Select 'Internet site; mail is sent and received directly using SMTP.' Exim handles sending and receiving mail from one mail server to the other. This option is aimed at that. The other options are mainly meant for systems with dynamic IPs (which your VPS doesn't use).
  
• Next, provide the name of the domain you'd like to be added to mail addresses which do not have a domain name. Let's say that a system account called 'mail' attempts to send a mail, then the domain provided in this step will be used to send it from.
  
  It is important that the provided domain has its DNS correctly configured to allow it to send mail from your VPS.
  
• In the following screen you'll be asked on which IP addresses Exim should listen. By default your localhost is listed, which causes Exim to deny external connections. Either clear this input, or specifically provide your primary IPv4 and IPv6 address from which you'd like to send/receive mail.
  
• You can now provide a list of local domains. These are domains to which mail can be delivered on your server. This is however an inconvenient system as mail@example.com and mail@domain.com would btoh be delivered to the same account. In this step, only provide your server's hostname and do not list any other domains. Further in this tutorial we'll use a virtual domain list instead.
  
• Next, you're given an option to provide a list of domains which are allowed to relay domains through your server. For this tutorial we assume that your mail server is only used for domains that are allowed to directly send and receive mail to/from your VPS. Leave this option blank and proceed to the next step.
  
• You'll be asked the same question again, but this time to allow IP's to relay mail through your server. Leave this option blank as well and hit 'enter' to continue.
  
• For DNS lookups Exim can use a Dial-On-Demand system, but this is only relevant for systems with an internet connection which is not always ctive. Your VPS is always online, so select 'no'.
  
• Exim can make use of the Mbox or Maildir mail format. Maildir splits mail into seperate files and Mbox uses one large file. Maildir is a newer format and can better handle larger mailboxes and clusters of mail servers, making it more scalable. For this reason, we choose 'Maildir format in home directory', which sends mail to users' (system accounts) home direcotires.
  
• Exim can place the configuration in a single large file, or in about 50 smaller files. For this, and our other Exim tutorials, we assume you'll be using one single file. So select 'no' here.
  
  Many small files are useful for small changes, but also makes finding specific options harder. Because of this, we prefer using a single file.
  

Step 6

You've now returned to the command-line. Exim only uses port 25 by default. You can enable port 465 and 587 with the commands:

echo 

>> /etc/exim4/update-exim4.conf.conf

The options which you've chosen in step 5 are added to /etc/exim4/update-exim4.conf.conf. With the commands above, you add an additional line indicating that Exim should also use port 465 and 587 for IPv4 and IPv6 traffic on your VPS.

Step 7

Next, you'll make various adjustments to the Exim configuration. Open /etc/exim4/exim4.conf.template with:

nano /etc/exim4/exim4.conf.template

Stap 8

Adjust/add the following options in the opened file. They are not all under each other, so you have to scroll / search through the file (ctrl + w in nano or /<wordyouarelookingfor> in vim). In bold you'll find an indication of under which section in this file you'll find / add these options.

Main configuration settings

Adjust the domainlist option and add auth_advertise_hosts:

domainlist local_domains = MAIN_LOCAL_DOMAINS : lsearch;/etc/listofdomains

Explanation

• domainlist local_domains: a list of all domains that mail can be sent to on your VPS. With 'lsearch;/etc/listofdomains' you set that list to be included in a file on your VPS. We will get back to this in Steps 9 and 10.
   
• auth_advertise_hosts: if a client tries to authenticate on your mail server, Exim, among other things, advertises 'AUTH' in the answer, as long as the host matches the value set here.

The value '${if eq {$ tls_in_cipher}{}{}{*}}' ensures that the availability of AUTH is only advertised by your server if not only the host matches but TLS encryption is also used by the client.

This is the most secure method to configure your mail server, but if you also want to accept connections without TLS encryption, just use the * value.

virtual_router

Under the 'router configuration' part, scroll to the end of the 850 router (end router/850_exim4-config_lowuid) and the beginning of the 900 router and palce the code below in between.

#####################################################
### virtual router configuration 
#####################################################

virtual_router:
  driver = accept
  require_files = +/home/vmail/$local_part@$domain/
  transport = virtual_transport

#####################################################
### end virtual router configuration 
#####################################################

The result looks like this:

#####################################################
### end router/850_exim4-config_lowuid
#####################################################
#####################################################
### virtual router configuration 
#####################################################

virtual_router:
  driver = accept
  require_files = +/home/vmail/$local_part@$domain/
  transport = virtual_transport

#####################################################
### end virtual router configuration
#####################################################
#####################################################
### router/900_exim4-config_local_user
#####################################################

Explanation

The function of routers

The routers that you find under 'routers configuration' contain conditions that determine under which conditions 'something' happens to the mail. What happens next is determined by the transports under 'transport configuration'.

For example, there is the local user who uses check_local_user to check if an email is sent to your server which is directed to a system account (these are the accounts that you see with cat /etc/shadow, for example). If so, the transport placed under the local_user (in the 'Transports configuration' section) is activated, which in turn determines where the mail is delivered (e.g. in which folder, with which header additions, etc.)

Incoming mail is checked by all configured routers in the order in which they are configured. Does the first router find a match? The corresponding transport is then activated. If not, the second router will check the match.

virtual_router

The router which ensures that you can work with virtual domains. This means that you are not limited to system accounts, but can accurately set up that an email address belonging to a specific domain (e.g. name@example.com) can send and receive emails from your server.

• driver = accept: accepts all mail that meets the conditions as set in the general configuration of /etc/exim/exim.conf
• require_files = +/ home/vmail/$ local_part@$domain/: is there a directory in the /home/vmail/ folder with the name of the email address from which the mail is sent to / from your Exim server? Then, this router is activated.
• transport=virtual_transport: uses the virtual_transport if an email activates the virtual_router.

LOCAL_DELIVERY

The local_user-router uses the value of the LOCAL_DELIVERY variable to determine how mail should be delivered. This is configured to use the mail_spool transport. Search for the line 'LOCAL_DELIVERY=mail_spool' (ctrl + shift + _ + w) and change it to:

LOCAL_DELIVERY=local_delivery

Now search for the mail_spool transport and add the following between the 30_exim4-config_address_reply and 30_exim4-config_mail_spool comments:

#####################################################
### transport that handles delivery to local users
#####################################################

local_delivery:
  debug_print = "T:appendfile for $local_part@domain"
  driver = appendfile
  directory = $home/Maildir
  maildir_format
  delivery_date_add
  envelope_to_add
  return_path_add
  

The results looks as follows:

transport that handles delivery to local users

Explanation

• local_delivery: Delivers mail to mail addresses in BSD mailbox format. This is executed under the uid and gid of the local user.
   
• driver = appendfile: the transport tool that takes care of the delivery of the mail.
   
• group = mail & mode = 0660: These are two options that belong together. This option ensures that the group to which a user belongs has write access to the directory in which the user's mail ends up. If you remove these two options, only the user, the directory owner, and the root user have rights to that directory.
   
• return_path_add: adds a return_path header to the mail: this is an address to which notifications are sent in case of errors while sending the mail (e.g. an unreachable recipient).
   
• envelope_to_add: adds the envelope_to headers to the mail. This is usually the address where the mail is sent to.
   
• delivery_date_add: adds the date / time at which the mail is delivered to the mail.
   
• maildir_format: only works if you use directory (see above). Mail is delivered in the maildir format, which is used by many mail software.
   
• directory = $home/Maildir: mail is delivered in the Maildir folder in the home directory of the user to whom the mail address belongs (we will get back to users later). A new file is created for each mail. Do you prefer a single file that contains all mail? Then, replace directory with file. Exim creates required parent directories by default.

virtual_transport

By adding the virtual_transport, you determine what happens to the mail that is designated for delivery to your server by the virtual_router.

Place the code below directly above the local_delivery component:

virtual_transport:
  driver = appendfile
  directory = /home/vmail/$local_part@$domain/
  maildir_format
  delivery_date_add
  envelope_to_add
  return_path_add
  user = vmail
  group = vmail
  mode = 0660
  mode_fail_narrower = false

Explanation

• driver = appendfile: the transport tool that takes care of the delivery of the mail.
   
• directory = /home/vmail/$local_part@$domain/ mail is delivered to the /home/vmail/yourmailaddress/ folder (we'll get back to this later). This means that in /home/vmail, for each address that you specifically create, there will be a folder where the mail will end up.
   
• maildir_format: only works if you use directory. Mail is delivered in the maildir format, which is used by many mail software.
   
• delivery_date_add: adds the date / time at which the mail is delivered to the mail.
   
• envelope_to_add: adds the envelope_to headers to the mail. This is usually the address where the mail is sent to.
   
• return_path_add: adds a return_path header to the mail: this is an address to which notifications are sent in case of errors while sending the mail (e.g. an unreachable recipient).
   
• user & group = vmail: the user and group under which mail is stored. You create the user and group later in this manual.
   
• group = mail & mode = 0660: These are two options that belong together. This option ensures that the group to which a user belongs has write access to the directory in which the user's mail ends up. If you remove these two options, only the user, the directory owner, and the root user have rights to that directory.
   
• mode_fail_narrower = false: does a mailbox file not have the 0660 mode? Exim then does make an attempt to deliver the mail.

Dovecot authenticator

Scroll to the end of the file (shortcut in nano: ctrl + shift + _> ctrl + v, or in vi(m): shift + G) and add the following:

#Dovecot Authenticator
 
dovecot_login:
  driver = dovecot
  public_name = LOGIN
  server_socket = /var/run/dovecot/auth-client
  server_set_id = $auth1

dovecot_plain:
  driver = dovecot
  public_name = PLAIN
  server_socket = /var/run/dovecot/auth-client
  server_set_id = $auth1 

Explanation

The code above is the 'Dovecot Authenticator': this is an interface to use the Dovecot authentication tools. Dovecot must use auth-client and not auth-userdb for this.

• $auth1: contains the identity of the user after successfully passing the SMTP connection authentication.
   
• driver = dovecot: use dovecot to deliver incoming mails.
   
• public_name: gives the authentication mechanism a name.
   
• server_socket: specifies the socket corresponding to the Dovecot authentication interface.
   
• server_set_id: if authentication is successful, the identity of the user is stored in the $auth1 variable.

There are some additional options in the Exim configuration that you may want to adjust even further depending on your use case. For a complete overview, we recommend that you consult Exim's own documentation. You will find most options in the following places:

• General transport options: contains options to, for example, add extra header information to emails.
• Appendfile transport options: contains options for transports such as the local_delivery (see above).

Finally, save the changes and close the configuration before proceeding (ctrl + x> y> enter).

Step 9

Create the /etc/listofdomains file with the command:

nano /etc/listofdomains

Step 10

In the file, you add a list of all domains (+ your hostname) that are allowed to receive mail on your VPS. If a domain is not in this file, Exim cannot process mail for it. Place each domain on a separate line, for example:

server.example.com
example.com
voorbeeld.nl

Then, save the changes and close the file (ctrl + x> y> enter).

This completes the installation and configuration of Exim. However, do not start Exim until you are also done with Dovecot and the SSL configuration.

IPv6

If you make use of IPv6, Exim will first try your IPv6 address. Exim has a tedency to use a different IPv6 address then your primary one. If you notice this is happening, you can check your IPv6 addresses with the command:

ip a

Or send an email to yourself and check which IPv6 address was used to send it. Make sure you also include this IPv6 address in your SPF record and reverse DNS settings.

Do you prefer disabling IPv6 for Exim? Then add the code below under the 'Runtime configuration file for Exim' part of /etc/exim4/exim4.conf.template

disable_ipv6 = true

Installing and configuring Dovecot

Step 1

Install Dovecot with the command:

apt -y install dovecot-core dovecot-imapd dovecot-pop3d

Step 2

The Dovecot configuration is spread over several specific files. First, you adjust the SSL configuration in the file 10-ssl.conf:

nano /etc/dovecot/conf.d/10-ssl.conf

Step 3

Add the following content to the file:

ssl_cert = </etc/letsencrypt/live/mail.yourdomain.com/fullchain.pem 
ssl_key = </etc/letsencrypt/live/

Then, save your changes and close the file (ctrl + x> y> enter).

Explanation

ssl_cert & ssl_key: refer to the location in which your Let's Encrypt SSL certificate is located.

• Change mail.yourdomain.com to the subdomain that you want to use as the server name for incoming and outgoing mail.
   
• You generate the certificate in the last paragraph of this manual.
   

Additional information

You will find the SSL = yes option in many manuals. By default, Dovecot is set to SSL = required. SSL = required requires SSL / TLS in all cases. This is a safe option and therefore we keep it on required.

If you use SSL = yes and disable_plaintext_auth=no (in this context, plaintext is an unencrypted password), your connection will be unsafe unless you only use plaintext mechanisms (e.g. auth {mechanisms = plain login}). Then, SSL = yes works essentially the same as SSL = required. Therefore, there is no reason to use an option other than 'required'.

Step 4

Next, you open the mail configuration. Here you indicate where the mailbox is located on your server.

nano /etc/dovecot/conf.d/10-mail.conf

Step 5

In the file, change #mail_location = enabled to:

mail_location = maildir:/home/vmail/%u

Then, save your changes and close the file (ctrl + x> y> enter).

Explanation

While configuring Exim, you have specified to use the maildir format in the directory /home/vmail/<mail address>.

With maildir: you indicate that you are using the maildir format. /home/vmail/%u indicates that you use the folder that corresponds to /home/vmail/<mailaddress> (%u is a variable that automatically enters the email address that was used).

Step 6

You have set up a Dovecot authenticator in step 8 of the Exim configuration. You give Exim permission to use Dovecot's authentication system in 10-master.conf:

nano /etc/dovecot/conf.d/10-master.conf

Step 7

Add the content below at the bottom of the opened file.

service auth {
   unix_listener auth-client {
      mode = 0660
      user = exim
   }
}

Then, save your changes and close the file (ctrl + x> y> enter).

Explanation

• Adds an additional service called 'auth'.
   
• The service uses a unix listener: this listens in 0660 mode to communication by another service with Dovecot. In this case, via the dovecot authenticator from the previous Exim part).
   
• User= determines which user (Exim in this case) uses the service (here the Dovecot authenticator) that communicates with Dovecot.

Step 8

Open the file which provides the authentication:

nano /etc/dovecot/conf.d/10-auth.conf

Step 9

Change the existing configuration so auth_mechanisms looks like this:

auth_mechanisms = plain login

Then, save your changes and close the file (ctrl + x> y> enter).

Explanation

auth_mechanisms = plain login: adds support for plain and login. These are authentication methods that are supported by (almost) all mail software.

Step 10

Finally, open the /etc/dovecot/conf.d/auth-system.conf.ext file. Here, you adjust the authentication method for Dovecot, so you can actually work with virtual domains.

nano /etc/dovecot/conf.d/auth-system.conf.ext

Step 11

Place comments for the existing passdb and userdb parts and add a new one for both as in the example below:

#passdb {
#  driver = pam
  # [session=yes] [setcred=yes] [failure_show_msg=yes] [max_requests=<n>]
  # [cache_key=<key>] [<service name>]
  #args = dovecot
#}

passdb {
  driver = passwd-file
  args = /etc/dovecot/imap.passwd
}

#userdb {
  # <doc/wiki/AuthDatabase.Passwd.txt>
#  driver = passwd
  # [blocking=no]
  #args =
#
  # Override fields from passwd
  #override_fields = home=/home/virtual/%u
#}

userdb {
  driver = static
  args = uid=vmail gid=vmail home=/home/vmail/%u
}

Explanation

By placing # in front of the existing rules you comment them off and they are no longer applied. The new rules do the following:

• passdb: authenticates the user. Any additional information such as which server the user is going to proxy, if the user is allowed to log in, etc. More information about the extensive options can be found here.
   
• args = uid=vmail guid=vmail home=/home/vmail/%u: use vmail as uid and guid (which you will create later in this manual) and specify that all mail can be found in /home/vmail/%u where %u will be replaced during the authentication by the email address that is being mailed from / to.
   
• driver = static: use a single UID and GUID for all mail users and optionally, the home directories.
   
• userdb: retrieves user-specific information when login via passdb is successful. This can concern things like mailbox location, quota limit, etc.
   
• args = /etc/dovecot/imap.passwd: the location of the file containing the password and mail address. We will get back to this later.
   
• driver = passwd file: supports a password file for authentication. This may use the same structure as /etc/passwd.

 

Then, save the changes and close the file (ctrl + x> y> enter).

Firewall and related settings

For the correct operation of your mail and the generation of Let's Encrypt certificates, it is necessary to open a few ports. You do this with the commands:

firewall-cmd --zone=public --permanent --add-port=80/tcp
firewall-cmd --zone=public --permanent --add-port=443/tcp

firewall-cmd --zone=public --permanent --add-port=25/tcp
firewall-cmd --zone=public --permanent --add-port=465/tcp
firewall-cmd --zone=public --permanent --add-port=587/tcp
firewall-cmd --zone=public --permanent --add-port=993/tcp
firewall-cmd --zone=public --permanent --add-port=995/tcp
firewall-cmd --reload

• Ports 80 and 443 are required for the Let's Encrypt validation (the acme-challenge).
• Ports 993 and 995 are respectively the IMAP and POP3 ports that Dovecot uses for TLS connections.
• Ports 25, 465 and 587 are the ports that Exim uses to send and receive email.

Optional tip: do you want to be able to close port 25 completely? Then, an adjustment to /etc/services is needed and to the variable daemon_smtp_ports in /etc/exim/exim.conf

Opening outgoing mail ports

For new VPSs, the mail ports are closed in the TransIP control panel for security reasons. In this article, we show you how to open them.

VPS firewall

Do you use the VPS firewall in the TransIP control panel? Then, open the ports 80, 443, 993, 995 and 587 therein.

Fail2ban

Do you use Fail2Ban? The logpath for the Exim-jail is /var/log/exim/main.log

Adding an SSL certificate

The basic configuration of Exim and Dovecot has been completed, but in the earlier steps, we have adjusted the configuration to require SSL (TLS). In this section, you create an SSL certificate and automate the renewal thereof.

Step 1

As SSL (TLS) certificate, we use a Let's Encrypt certificate. If you have not yet installed Let's Encrypt, first install it with the command:

apt -y install certbot

Step 2

In this step, you generate a standalone certificate with the command below. Replace mail.example.com with the subdomain that you will use to send and receive mail to/from (the same subdomain you used while configuring Exim).

You will be asked for an email address and permission for the terms and conditions, and for sharing your email address with the Electronic Frontier Foundation (optional).

certbot certonly --standalone -d mail.example.com

Do you host a webserver on your VPS? The command above will then tell you that port 80 is in use. In this case, use the command bewlo (replace /var/www/html/ by /usr/share/nginx/html if you use Nginx).

certbot certonly --webroot -w /var/www/html/ -d mail.example.com

Step 3

Your Let's Encrypt certificate and keyfile are stored in /etc/letsencrypt/live/<hostname>/ (the exact location is in the output of the command in step 2).

The advantage of Let's Encrypt is that you can automate certificate renewal. You do this with a cron job which you create with:

crontab -e

Step 4

If you've never opened Crontab before, it'll ask you which editor you'd like to use. Depending on your experience either select nano or vi(m). Assuming you selected vi(m), crontab opens in command mode and you switch to insert mode with the 'i' key. Then, add the content below.

SHELL=/bin/bash
HOME=/
@monthly certbot -q renew >> /var/log/le.log

• The cron job is performed every month at 0:00.
• -q ensures that no output is generated, except for errors.
• renew renews all Let's Encrypt certificates that expire within 30 days. Let's Encrypt certificates are valid for 90 days, so a new certificate is generated every two months.
• >> /var/log/le.log sends the output to the le.log file. You create this with the command: touch /var/log/le.log

By successively typing esc>:wq! the crontab closes and your changes are saved. If all goes well, you will see the following confirmation:

Step 5

Exim and Dovecot have no rights to the folders in which the certificates are stored and to the privkey.pem file. Change the permissions so both can use it:

chmod 755 /etc/letsencrypt/archive
chmod 755 /etc/letsencrypt/archive/mail.example.com
chmod 644 /etc/letsencrypt/archive/mail.example.com/privkey.pem
chmod 755 

/mail.example.com

Step 6

In Ubuntu & Debian, Exim uses /etc/exim4/exim.crt and /etc/exim4/exim.key as tls certificate and private key. These don't exist yet and the required files have been generated in the previous steps using Let's Encrypt. To use these file locations, you can use a symbolic link where exim.key and exim.crt points to your certificates:

ln -s /etc/letsencrypt/archive/mail.jedomein.nl/fullchain.pem /etc/exim4/exim.crt
ln -s /etc/letsencrypt/archive/mail.jedomein.nl/privkey.pem /etc/exim4/exim.key

Creating email addresses

The final preparation

Before you can create email addresses, some preparation is still required: creating the Vmail user and group. All mail is stored in this user's home directory, for example, /home/vmail/mail@example.com/.

In addition, you create the file in which the authentication data of users end up and you set a location to which all mail sent to the root user on your VPS can go.

Step 1

Earlier in this manual, we have set that all mail is stored in the /home/vmail/<mailaddress> directories. To be able to use this, first create the vmail user and group:

useradd vmail
usermod -a -G vmail vmail

The home directory for Vmail is created automatically.

Step 2

Then, create the file in which the names of the email addresses and associated log-in data are stored.

touch 

Step 3

Open the /etc/aliases file. This sets where mail to specific system users is sent to.

nano /etc/aliases

Step 4

By default the user which you've created in step 1 will be listed as the user which will receive mail sent for the root user. You can change this in the bottom as in the example below.

root:           mail@example.com

Then, save the changes and close the file (ctrl + x> y> enter).

Step 5

Now that the (basic) options are configured and the vmail user exists, generate the Exim master configuration file with the command:

update-exim4.conf

cp /etc/exim4/exim4.conf.template /etc/exim4/exim4.conf

Step 6

Finally, enable Exim and Dovecot and set both to start automatically with a reboot of your VPS:

systemctl enable exim
systemctl enable dovecot
systemctl start exim
systemctl start dovecot

Creating email addresses

To make things easy for yourself, it is useful to create a shell script that you can use to create new addresses. This saves you the trouble of having to type all associated code every time you create an email address. You create such a script as follows:

Step 1

Open / create the file /etc/dovecot/create_mail.sh:

nano /etc/dovecot/create_mail.sh

Replace the location / name of the file as you wish, but the .sh extension must be retained.

Step 2

Give the file the content below.

#!/bin/bash
read -p " Enter user's mailaddress: " mailaddress
read -sp " Enter password: " passwd

sudo mkdir /home/vmail/$mailaddress
sudo chown vmail:vmail /home/vmail/$mailaddress
sudo chmod go-rwx /home/vmail/$mailaddress
sudo echo $mailaddress:`dovecot pw -s SHA256-CRYPT -p $passwd` >> /etc/dovecot/imap.passwd

Then, save the changes and close the file (ctrl + x> y> enter).

Explanation

• read - p: These rules prompt you for the new address and the corresponding password, respectively. Your input is stored as a variable ($mailaddress and $passwd). By using -s, the password is not displayed.
   
• mkdir /home/vmail/$mailaddress: creates the directory /home/vmail/$mailaddress, where $mailaddress is the new email address.
   
• chown etc: makes the user and group vmail the owner of /home/vmail/$mailaddress. This is necessary because this user and group are used by Exim and Dovecot for processing mail.
   
• chmod etc: removes read, write and execute permissions from the group and other users. Vmail does retain the rights.
   
• echo $mailaddress:'dovecot pw etc: places a line below the newest line in the file /etc/dovecot/imap.passwd with the structure: mail@example.com:{SHA256-CRYPT}$5$eNq1qHXAgVmetc//
  
  Dovecot pw -s SHA256-CRYPT -p $passwd` converts the $passwd variable into an SHA256 encrypted string. For example, you can change this to SHA512-CRYPT if you want to add a little extra.

Step 3

Give yourself permission to execute the script with:

chmod 700 /etc/dovecot/create_mail.sh

Using this command, only the owner has permission to execute the script. If you'd like to give more users permission to run the script, you could for example add a seperate group and use chmod to give the group execute rights (chmod 750) and use chown to change ownership of the file. Using usermod you can add users to the group.

Step 4

Run the script to create a mail address:

sudo /etc/dovecot/create_mail.sh

Can't create a directory? Use ls -lah /home/ to verify that permissions and ownership for /home/vmail/ are set as follows:

drwxr-xr-x vmail vmail

Setting up email in mail software and apps

For this tutorial, we used a domain where the MX record has the value 10 mail and the subdomain mail refers to the VPS. We assume that you maintain the same structure, if not, adjust the following to your own scenario.

Use the following information to set up your email address in your email software:

• Email address: the desired email address with which you want to email. It must exist in /etc/dovecot/imap.passwd
• Username: the same email address as above
• Password: the corresponding (non-encrypted) password
• Account name: the same email address again
• Send message using the name: The name that you want to show for your emails.
   
• Incoming server:example.com (the subdomain that refers to your VPS)
• Account type: imap or pop3. The differences are explained here.
• Incoming port: 993 (IMAP) or 995 (POP3)
• Require SSL: yes, or SSL / TLS
   
• Outgoing (smtp) server:example.com (the subdomain that refers to your VPS)
• Outgoing port: 465 or 587
• Require SSL: yes, or SSL / TLS
• Outgoing server requires authentication: yes
• Use the same username and password for sending mail: yes

This brings us to the end of this article. We have discussed the basics of setting up a mail server with Exim and Dovecot with TLS security via Let's Encrypt in Ubuntu & Debian.For additional features such as antivirus, antispam and DKIM, see our overview of our mail documentation for VPSs.

Should you have any questions left regarding this article, do not hesitate to contact our support department. You can reach them via the ‘Contact Us’ button at the bottom of this page.